Terms of use and commercial rules

These terms apply to access to and use of this website, and to registrations, project submissions, applications and enquiries made through it. External benefits are governed by formal agreements signed by the parties; these terms do not replace a formal commercial agreement.

Version

1.0 draft · 23 September 2026Commercial rules follow the Organising Committee Charter V0.9

Contracting entity

TBC

Governing law

TBC

Contact

Contact us

1. Using this website

By using camicsummit.com or submitting any form you accept these terms and the Privacy Policy. Content is provided by the CAMIC 2027 Organising Committee to describe the summit and the year-round platform. Programme, speakers, venue, dates and prices may change; anything marked TBC is not yet confirmed.

2. No advice, no offer

Nothing on this site is investment, legal, tax, technical or regulatory advice, or an offer or solicitation to buy or sell any security, mineral right or project interest. Projects presented at the summit or on this site are introductions only; commission your own independent due diligence before any commitment.

3. Submissions: your warranties

When you register, submit a project, apply for membership or send an enquiry, you warrant that:

• You are authorised to submit the information and documents, including on behalf of the organisation named and of any person whose details you include
• The information is accurate, complete and not misleading, and you will tell us of material changes
• Documents are genuine, and you hold or are permitted to share the mineral rights, permits and data described
• The submission does not breach confidentiality, sanctions or anti-bribery rules

The Committee may decline, hold or withdraw any submission without giving reasons and without liability.

4. No guarantee of financing, approval or return

Participation, sponsorship, exhibition, roadshows, meeting arrangements and project-verification services do not constitute investment advice, legal advice, confirmation of mineral rights, valuation opinion, financing commitment or transaction guarantee. Investors and project owners must commission independent legal, technical, financial, tax, environmental and sanctions-compliance due diligence.

Selection of a project means only that the presentation threshold has been met; it is not a CAMIC warranty of authenticity, bankability, valuation, return or compliance. No member, partner or sponsor may promise, in CAMIC's name, government approval, grant of mineral rights, successful financing, project returns, visa issuance or any other result determined by a third party.

5. Intellectual property

The CAMIC name, logo, summit theme, website design, texts, images, document templates, programme content, project-verification methods and databases are owned by or licensed to the Organising Committee. You may view and print pages for your own use; any other reproduction, co-branding or public use needs the Executive Secretariat's written approval (see section 17). You keep all rights in what you submit and grant the Committee a non-exclusive licence to store, review and translate it, and to share it with verification partners and, with your agreement, with investors, for screening and matching.

6. Third-party links and availability

The PeakPoint Mine Management System that members sign in to from My CAMIC, and other linked sites, are operated separately under their own terms. We do not guarantee that this site is uninterrupted or error-free, and we may change or withdraw content at any time.

Accounts: one account per person, opened with an email address you control. Keep your details accurate; the company details you enter are used on your applications, offers and invoices. You are responsible for activity under your account, and we may suspend an account that is misused. To close your account, contact the Secretariat; submitted applications and payment records are kept as described in the Privacy notice.

7. Liability

To the extent permitted by law, the Committee, its members, Secretariat and advisers are not liable for indirect or consequential loss, loss of profit or loss of opportunity arising from use of this site or reliance on its content. Nothing here limits liability that cannot be limited by law.

8. Governing law and disputes

Governing law and forum for these website terms: TBC (settled together with the contracting entity). Disputes involving contractual payment, intellectual property, loss or third-party rights are handled under the governing-law, jurisdiction or arbitration provisions of the relevant contract (Charter, art. 21). Neither this site nor the Charter replaces a formal commercial agreement.

9. Quotation validity

Formal quotations are ordinarily valid for 15 days. Early-bird eligibility requires a signed agreement and receipt of the initial payment before the deadline, not merely submission of an application.

10. Payment milestones

• Institutional contributions, sponsorships and exhibition space: a 50% non-refundable initial payment within seven business days after signature, with the balance due 60 days before opening
• Agreements signed within 60 days before opening: ordinarily paid in full
• Individual passes: payable in full upon registration

11. Taxes and exchange rates

All prices exclude VAT and are in US dollars, except the basic consultation fee, which is in South African rand. Passes, add-ons, the attendance deposit, membership and sponsorship are zero-rated: VAT is 0% for every payer. For the basic consultation fee, payers in South Africa add 15% VAT; for payers outside South Africa VAT is 0%. Withholding, cross-border bank charges and exchange-rate rules are determined by the contracting and receiving entity under applicable law.

12. Cancellation and refunds

• Delegate cancellations more than 90 days before opening: 70% refund
• Cancellations 60–89 days before opening: 40% refund
• Less than 60 days before opening: ordinarily non-refundable, with one free name substitution permitted up to 15 days before opening
• Initial sponsorship and exhibition payments reserve scarce benefits and are ordinarily non-refundable
• If CAMIC cancels without rescheduling or providing equivalent benefits, the balance is refunded after deduction of third-party non-recoverable costs agreed in writing
• Attendance deposits of banks, funds and verified investment institutions: see clause 12A.
• Basic consultation fee: a non-member's first consultation carries a one-off basic consultation fee of R800 (South African rand, excl. VAT); CAMIC members whose membership is in force pay nothing. The consultation is scheduled once the fee has been received; if the Secretariat cannot hold it, the fee is refunded in full.

12A. Attendance deposit

• Banks, funds and verified investment institutions may attend on an attendance deposit of US$350 (excl. VAT), naming the institution, its type and its official website when registering; the e-ticket is issued as soon as the deposit is received. Alternatively they may apply for an eligibility review: approved applicants attend free of charge, others pay the attendance deposit.
• The Secretariat checks the institution before the summit. If verified, the deposit can be refunded or credited after attendance. If not eligible, the registration becomes a General Professional pass: the difference to the price then in force is payable (add-ons unchanged) and the e-ticket is suspended until it is paid; alternatively the registration may be cancelled and everything paid (the deposit and any add-on, such as the Day-4 visit) is refunded in full.
• Cancellation before the summit: at least 30 days before opening, the deposit is refunded in full; within 30 days, or if the delegate does not attend, the deposit is retained. The delegate may be replaced by a colleague from the same institution up to 15 days before opening.
• After the summit: a delegate who attended and whose institution was verified may choose in My CAMIC to have the deposit refunded (to the original card, or to the paying account for a transfer) or credited to other CAMIC fees, within 60 days of the summit's end (or of the check, where the institution is checked after the summit ends); without a choice it becomes a credit. A credit is not cash; it may pay the Day-4 visit, a colleague's pass from the same institution, membership, sponsorship or the next edition, and is valid until the end of the next edition. Refunds and credits are carried out by the Secretariat.
• VAT: a deposit is not consideration until it is applied or forfeited; its payment, refund and credit carry VAT at 0%.

13. Postponement and force majeure

If postponed due to government measures, public safety, natural disaster, major public-health events, venue unavailability or other events reasonably beyond control, payments ordinarily transfer automatically to the new date. The parties first discuss equivalent alternatives, online benefits or credit toward the next summit before refunds. The contract governs the specific arrangement.

14. Changes to benefits

Guests, government representatives, programme, venue and event flow may change because of approvals, security, availability or professional judgement. The Committee may provide benefits of equivalent value. Absence of a particular official or investor is not, by itself, a ground for sponsor refund unless the contract expressly makes attendance a condition precedent.

15. Governance office is not for sale

Payment, sponsorship or institutional participation does not by itself confer a chair, vice-chair, speaking role or government endorsement; representatives remain subject to eligibility review and appointment. Speaking rights are a right to nominate a speaker, subject to programme approval.

16. Commissions and channels

Any sponsorship commission, referral fee or channel fee requires prior written approval, must reflect genuine services, be calculated on net funds actually received and remain traceable in the client contract and internal register. Introductions involving government, state-owned enterprises, public funds or conflicts of interest require enhanced review.

17. Brand and publicity

Without the Secretariat's written approval, no person may issue statements, raise funds, promise cooperation, create co-branded material or imply government or summit endorsement in CAMIC's name. Sponsor-logo use is limited to the media, term, size and approval process stated in contract. Ownership and licensing of the CAMIC name, logo, themes, document templates, programme content, project-verification methods and databases are confirmed separately in writing.

18. Data and confidentiality

Committee members owe confidentiality duties regarding non-public government communications, project materials, investor information, commercial terms, quotations, personal information and meeting discussions. Press releases, media interviews and material social-media posts require coordinated review by the Communications Group and Secretariat. Delegate lists and contact details are not sold or supplied to third parties without authority. Personal information is handled as set out in the Privacy Policy.

19. Changes to these terms

When these terms change, the new version number and date appear on this page. Signed agreements remain governed by the terms in force when they were signed, unless agreed otherwise in writing.